AutoSortPro ("we," "our," or "us") is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, and protect your information when you use our services, and your rights under the General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA).
1. Scope and Applicability
This policy applies to all users of AutoSortPro, including those who use:
- The standalone desktop application (installed on your computer)
- Cloud-based backend services required for AI tagging and file storage
- Integrations with third-party services such as Obsidian
2. Information We Collect
We collect the following categories of personal data:
- User files: Files you provide for tagging and processing
- Generated metadata: Tags, summaries, and related AI outputs
- Account info: Email address and credentials used for authentication and integrations
- Usage data: Logs and error reports to improve service reliability
We do not sell your personal information.
3. How We Use Your Data
We use your data solely to:
- Process and categorize files via third-party AI (OpenAI)
- Store and manage your processed files
- Send organized results to your selected platform (eg Obsidian)
- Improve service quality and ensure smooth operation
4. Data Storage and Processing
All processed files are stored in secure cloud storage (AWS S3).
- Any AI processing is performed via API calls to OpenAI or another model provider
- You can delete your files at any time through the app or by contacting us
- When you export files to Obsidian, files are copied from cloud storage to your local vault's attachments folder
5. Legal Bases for Processing (GDPR)
Under GDPR, we rely on the following legal bases to process your data:
- Consent: When you voluntarily upload files and enable integrations
- Contractual necessity: To provide you with the features of AutoSortPro
- Legitimate interest: To maintain service integrity and improve our features
6. Your Rights
If you are a resident of the European Union, you have the right under GDPR to:
- Access the personal data we hold about you
- Request correction or deletion of your data
- Object to or restrict data processing
- Withdraw consent at any time without affecting prior processing
- File a complaint with your local data protection authority
If you are a resident of California, you have the right under CCPA to:
- Know what personal data we collect and how we use it
- Request a copy of the data collected
- Request deletion of your personal information
- Opt out of data selling (we do not sell your data)
You may exercise these rights by emailing [email protected].
7. Data Retention and Deletion
- We retain processed files in cloud storage until you delete them
- For local users (e.g., Obsidian), no data is retained beyond what's stored on your device
- You may request that we delete all retained files and processing history by emailing us
8. Security Measures
We implement industry-standard technical and organizational measures including:
- Secure transmission via HTTPS
- Secure cloud storage with access controls
- Limited internal access and error logging
- Use of AWS with global compliance certifications
Despite these measures, no system is perfectly secure. Please do not upload highly sensitive personal or confidential material.
9. Children's Privacy
Our Service is not intended for individuals under 18 years of age. We do not knowingly collect data from children.
10. International Transfers
We may process data on servers located in the United States and other jurisdictions. If you are located outside the U.S., you consent to your information being transferred, stored, and processed in the U.S.
11. Changes to This Policy
We may update this Privacy Policy occasionally. We'll notify you of significant changes via the app or email. Continued use of AutoSortPro means you accept the updated policy.
12. Contact Us
If you have any questions about this Privacy Policy, or to exercise your rights under GDPR or CCPA, contact us at:
[email protected]